Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The University of Miami/UHealth Department of Dermatology has an exciting opportunity for a full-time GME Coordinator 1 to work in Miami, FL. The GME Coordinator 1 (A) performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 1 (A) supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing. CORE JOB FUNCTIONS Manages daily administrative operations for one or more medical residency or fellowship programs. Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements. Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates. Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance. Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums. Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders. Assists in the preparation of letters of agreement with affiliated programs. Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference. Handles ongoing communication to and from visitors and others efficiently. Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements. Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials. Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports. Updates and manages program information in the Electronic Residency Application Service (ERAS). Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders. Adheres to University and unit-level policies and procedures and safeguards University assets. Department Specific Functions Provide administrative support to the Directors of Frost Academy, including scheduling, correspondence, document preparation, and coordination of ongoing initiatives. Coordinate and organize educational activities, including securing space, scheduling speakers, managing logistics, and ensuring timely execution of programs and events. Maintain and manage the Frost Academy calendar, timelines, and internal tracking systems to ensure deadlines and deliverables are met. Support grant and funding application processes by organizing documentation, maintaining application timelines, coordinating required materials, and assisting with preparation and submission under the direction of the Directors. Coordinate maintain, and update the Frost Academy website in collaboration with institutional partners. Organize, catalogue, and maintain educational content, program materials, presentations, and digital assets for internal and external use. Cultivate and maintain relationships with sponsors, partners, speakers, and external stakeholders, serving as a primary administrative point of contact. Support marketing and outreach efforts, including preparation of announcements, newsletters, promotional materials, and social media coordination. Assist with budget tracking, expense reconciliation, invoicing, and financial documentation related to Academy activities in coordination with finance manager. Ensure compliance with institutional policies, sponsor requirements, and applicable educational or regulatory standards. Track participation metrics, engagement data, and program outcomes, and assist in preparing routine reports for leadership and sponsors. Coordinate logistics for visiting faculty, speakers, and collaborators, including travel agendas and visit support as needed. Support strategic planning and growth initiatives of Frost Academy by assisting with development of new programs, partnerships, and educational offerings. Perform other related duties as assigned in support of the Frost Academy mission and operations. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS High School Diploma or equivalent No experience required Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University’s core values. Ability to work independently and/or in a collaborative environment. Proficiency in computer software (i.e. Microsoft Office). Any relevant education, certifications and/or work experience may be considered. #LI-NN1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.