Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The Office Manager assists with the various business operations functions within the Department of Wellness & Recreation. This position reports to the Sr. Manager, Business Operations. PRIMARY DUTIES AND RESPONSIBILITIES Buyer for the department, which includes adhering to purchasing policies, facilitating the vendor application process, placing orders, and following up on delivery. Ensure invoices are paid. Monitor the transactions of all departmental purchasing cards. Complete expense reports for reimbursements to employees and students. Reconcile daily credit card deposits for Herbert Wellness Center and Outdoor Adventure Center (average $4,000 - $6,000 a day). Investigate any discrepancies. Prepare journal entries for credit card transactions and online renewals. Resolve credit card chargebacks. Prepare and process recurring billing. Prepare journals for transactions and Internal Service Deliveries. Maintain payroll deduction and SHAPE UP files uploaded to Workday on a biweekly and monthly basis. Process payroll deduction cards and reconcile monthly. Enforce PCI compliance and Internal Audit policies by monitoring/reviewing sales transactions ($2.1 million.) Develop and enforce auditing procedures for business operations. Update and maintain the product catalog in Fusion software to include proper classification for accurate reporting. Responsible for the management of the Pro Shop ($45,000 annual sales) to include the selection of products for sale, identifying the most cost-effective suppliers, setting the price for each item (profit margin), maintaining strict inventory controls and performing weekly inventory audits. Coordinate with Wellness Professional Staff to maintain inventory of equipment and consumable supplies through inventory module in Connect2 software. Coordinate annual and recurrent student employee events including appreciation events, annual holiday party, award luncheon, new student employee training/orientation, PCI compliance, active shooter, and CPR. Maintain office supplies and monitor the supply room. Monitor supplies and coordinate repairs to multi-functional devices. Facilitate Love Brick orders with vendor on behalf of donors. Process donation transmittal forms for University Advancement. Assist Executive Director with coordinating Department of Wellness and Recreation meetings and functions including departmental staff meetings, student employee advisory board and DWR Advisory Board meetings. Department liaison with Student Affairs IT and UMIT to ensure telecom and computer issues are resolved in a timely manner. Assist Senior Manager, Business Operations with HR requisitions for new full-time hires and temporary employees. Create activity pay for employee overloads and graduate students. Assist in the hiring of student employees by processing Workday tasks including cost allocations, I-9’s, payroll accounting adjustments, and other employment and payroll related tasks. The department hires approximately 500 student employees during the academic year with an annual budget of $1 million. Complete other assignments as required by Sr. Manager. Business Operations or Executive Director, Wellness and Recreation. KNOWLEDGE, SKILLS, AND ABILITIES Possess a high degree of knowledge in the areas of accounting, budgeting, purchasing, and payroll. Knowledge of University systems preferred (Workday, Innosoft Fusion, Connect2). EDUCATION REQUIREMENTS (ESSENTIAL REQUIREMENTS) Bachelor’s degree in Accounting or Finance or business related field. WORK EXPERIENCE REQUIREMENTS (ESSENTIAL REQUIREMENTS) At least one year of professional experience required. The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.