Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The University of Miami, Project Management Office is seeking a full-time Senior Project Coordinator, to work hybrid in Miami. CORE JOB SUMMARY The Sr. Project Coordinator - PMO - Central coordinates project activities to ensure projects are on schedule. The Sr. Project Coordinator - PMO - Central provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. The incumbent prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects. CORE JOB FUNCTIONS Assists with the assignment of tasks to internal teams including schedule management. Assists with budget preparation and tracks all project-related expenditures. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to the project team. Creates and maintains comprehensive project documentation, plans, and reports. Ensures all needed documentation is current properly filed and stored. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings. Records minutes and takes detailed notes during meetings. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Adheres to University and unit-level policy and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: High School Diploma or equivalent/relevant experience, certification or license Bachelor's degree or equivalent preferred Certification and Licensing: Certification in project management preferred (i.e. CAPM, PMP, Scrum Master, etc) Experience: Minimum 3 years of relevant experience required Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands. Teamwork: Ability to work collaboratively with others and contribute to a team environment. Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders. Proficiency using Project Management software preferred (i.e. Smartsheet) DEPARTMENT SPECIFIC JOB SUMMARY The Sr. Project Coordinator - PMO - Central (H) coordinates project activities to ensure projects are on schedule. The Sr. Project Coordinator - PMO - Central (H) provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. The incumbent prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects. DEPARTMENT SPECIFIC JOB FUNCTIONS The Sr. Project Coordinator works closely with project managers, project teams, and stakeholders to drive projects toward successful completion. This involves organizing meetings, tracking tasks, managing documents, providing status updates, and categorizing information. Maintain and update Project Management templates. Suggest refinements as applicable based on an understanding of project management principles and the department’s needs. Support project managers from across the Office of Enterprise Project Management on a project-by-project basis. Support may include performing administrative project-related tasks. Lead meetings effectively, through proper preparation (i.e. through meeting agendas), execution (i.e. time-management, facilitation, engagement, etc), closeout (i.e. appropriate next steps), and follow-up (i.e. meeting minutes). Schedule various meetings with stakeholders that may have complex or busy calendars. Craft and include detailed meeting agendas. Prepare project-related documentation, including but not limited to: project plans, RAID logs, stakeholder register, presentations, dashboards, status updates, meeting minutes, and notes. Monitor adherence to ePMO standards for project-related documentation. Serve as a central point of communication for stakeholders regarding various projects or potential projects. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.